Pressure Washing Proposal Template
The short answer
A pressure washing proposal that gets signed lists every surface as its own priced line, names the cleaning method beside each one, and offers sealing, gutter brightening and windows as optional items the customer ticks. With a house wash at $200–$450 and a driveway at $100–$250, the base lands at $300–$700, and concrete sealer at $0.25–$0.60 per square foot can add a few hundred dollars more. Write soft wash for vinyl, stucco and roofs and surface cleaner for concrete, so nobody wonders later why the siding was not blasted. Before any work starts, put in writing which stains may only lighten: rust, oil, irrigation marks, oxidation chalk. A one-visit wash can be paid in full on completion; ask for 25 to 50 percent up front on sealing, staining or roof jobs where you buy product in advance. Terms should cover water access, closed windows, plant rinsing, moved cars and pets, and free rescheduling for rain.
A pressure washing proposal is a priced scope of work with a signature line. Start from this template, or let the AI draft one from a plain-English description of the job, mark the add-ons optional, and send a link the customer accepts on their phone. The invoice, and the deposit invoice if you set one, are created the moment they accept.
What belongs in a pressure washing proposal
Pressure washing proposals are surface-by-surface: house siding by square footage or story, driveway and walkways by square footage, roof soft-wash by square, decks and fences by linear or square feet. State the method (soft wash with sodium hypochlorite mix versus high pressure) because the wrong one damages siding and the customer has read about it. Sealing, gutter brightening, and window cleaning are the standard optional items. Water access, plant protection, and weather are terms.
What a pressure washing proposal should spell out
Most disputes on pressure washing jobs trace back to something the proposal left vague. Write each of these down before the customer signs.
| Part of the proposal | What to spell out |
|---|---|
| Surfaces and sizes | Each surface with its measured square footage or linear feet, so a skipped patio or extra fence run is obvious. |
| Cleaning method | Soft wash or high pressure for every surface, and the cleaner or sodium hypochlorite strength used on siding and roofs. |
| Stains not guaranteed | Rust, oil, irrigation marks, oxidation chalk and old stains that may lighten but not disappear, noted during the walkaround. |
| Water supply | Whether you use the customer's outdoor spigot or bring a tank, and that the spigot must work on the day. |
| Property protection | Which plants are pre-wet, covered and rinsed, and that cars, patio furniture and pets are moved before you arrive. |
| Sealing details | Sealer product, number of coats, dry time between wash and seal, and how long vehicles stay off the driveway. |
| Weather rescheduling | That rain or freezing temperatures move the date at no charge, and how much notice each side gives. |
| Payment | Amount due on completion, accepted payment methods, and any deposit that applies to sealing, staining or roof work. |
Sample line items
Realistic 2026 US pricing for a typical job. Every number is editable; optional items are the ones the customer decides on.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| House soft wash, 2-story vinyl siding, approx 2,400 sq ft | 1 | $420.00 | $420.00 |
| Driveway and front walk, surface clean, 900 sq ft | 900 | $0.22 | $198.00 |
| Gutter exterior brightening, 160 ft | 160 | $1.25 | $200.00 |
| Concrete sealer on driveway and walk optional | 900 | $0.35 | $315.00 |
| Wood deck wash and brighten, 320 sq ft optional | 1 | $260.00 | $260.00 |
| Exterior window cleaning, 18 windows optional | 18 | $9.00 | $162.00 |
Required items: $818.00. Optional items if all are chosen: $737.00. Rate ranges vary by region; price from your own costs and margin.
Terms that belong in a pressure washing proposal
Promise extended coverage on the bid: a longer warranty on labor is often what wins pressure washing work against a cheaper number, and it costs nothing on the day you offer it. Set the terms on the proposal and they print with the scope the customer accepts, carry through to the invoice, and start counting down when that invoice is paid. From there warranty tracking keeps the coverage dates, an estimate of the labor and parts you could still owe, and any callback filed against the job.
Need something lighter? Use the pressure washing estimate template for a quick number, or the pressure washing invoice template when the work is done.
Jobs change once the work starts. When pressure washing work grows or shrinks after the customer has signed, send a change order: they approve the added or credited work and the new total on their phone, and the unpaid balance invoice updates itself.
How the proposal gets accepted
Send the link. The customer sees the scope, ticks the optional items they want and watches the total update, types their name, agrees to the terms, and accepts. The acceptance is recorded with the timestamp, IP address, browser, and a hash of the content. The invoice is generated from exactly what they selected, with the deposit invoiced first when you set one.
Frequently asked questions
Should pressure washing be quoted by the hour or by the surface?
By the surface. Customers can compare a per-square-foot driveway price; they cannot compare hours. It also makes optional items like sealing a clean add-on with its own square-foot price.
What should a pressure washing proposal say about damage?
Which method is used on which surface, and that oxidised or previously damaged siding may show marks after cleaning. Saying it before the job is a scope note; saying it after is an excuse.
Should I take a deposit on a pressure washing proposal?
For a same-day house and driveway wash, collecting the full amount on completion keeps things simple. Ask for 25 to 50 percent up front when the proposal includes concrete sealing, wood stain or large commercial flatwork, because you buy product before the job and a late cancellation leaves you holding it. Set the deposit on the proposal so its invoice goes out as soon as the customer accepts.
How do I handle extra surfaces the customer asks for on the day?
Price them at the same rates as the proposal, confirm them in writing before you start, and bill them as their own lines. A customer who asks you to do the back patio too should see that patio at its square-foot price, not a vague extra on the invoice. A change order they sign on your phone settles it in about a minute.
What payment terms suit residential pressure washing?
Payment due on completion, by card, check or a payment app, printed on the proposal so the customer has it ready when you finish. Property managers and commercial accounts can have Net 15 or Net 30 terms. For customers who want the house washed every year, note the month on the invoice and send next year's price when that month comes around.
Can customers accept this proposal online?
Yes. Send the link, and the customer ticks the optional items they want, types their name, and accepts on any device. The acceptance is recorded with the time, IP address, and a hash of the content, and a signed PDF is produced. See how e-signature works on Numulo.
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